Communication Plan
1. Internal Communication:
2. External Communication:
Communication Protocol
1. Email Communication:
2. Hard copy memoranda:
– Establish a standardized format for hard copy paper memos, including headings, date, recipients, sender’s name, and signature fields, etc.
a. Distribution List:
Maintain an up-to-date distribution list for paper memos to ensure that the right individuals receive the information in a timely manner.
b. Tracking and Recording:
Implement a system for tracking and recording the distribution of paper memos, including acknowledgement of receipt and any follow-up actions required.
c. Enforce strict confidentiality measures for sensitive information included in paper memos, such as handling procedures and secure storage.
d. Archiving and Retention: Establish guidelines for the archiving and retention of paper memos, including storage duration and disposal procedures in compliance with data protection regulations.
e. Version Control: Maintain version control for paper memos by including a version number or date to ensure that the most recent information is being referenced.
3. Meeting Etiquette:
4. Feedback Mechanisms:
Interfacing areas with other COMSIT units:
– Collaborate with related units to ensure cohesive development and implementation strategies.
CONCLUSION
The SADU is poised to become a cornerstone of the University’s digital strategy, enabling a culture of innovation and efficiency. Through strategic planning, careful resource management, and a commitment to continuous improvement, the SADU will contribute significantly to the University’s reputation as a leader in sustainable digital transformation.